Details

How to create a new Teacher Record

Select Details - click the Teachers button

Select File - New

Enter - Teacher Number - Teacher Name - Demographic info.

If the person is not a teacher, set active flag to No to hide staff member in the Scheduler module.

Set position value to Teacher

Select Done.

How to enter student fees data

Select Details

Select Students Menu

Double click on a student - Multi-Data tab - The student fees summary window is displayed

Select New Code button - enter the Fee Description (Locker Fee, Grad Cap, etc.)

Enter the Fee Amount

Click Done

When the student makes a payment, open the student record - enter the amount paid, date paid and payment type.

How to Mass Assign a new enrollment date to student records

Select Details - Student window - select students you wish to set the enrollment date for.

Select Edit - Select/Replace/Assign - click OK

Select Search Tab - Codes

In the field palette window - double click on status codes (multiple items)

Set the status code (long) value to enrolled

In the relation column for status code (long) - set to N/A

In the relation column - status code date - set to N/A

In the relation column - status code comments - set to N/A

Select the Replacement Value Tab

In the category window - codes - in the Field Palette window - double click on Status Codes (multiple items)

Set the staus code (long) value to Enrolled - under the replacement method for status code (long) - set the value to Applicable

Enter a date in status code date value - under replacement method column for status code date - set to Applicable

Enter a comment in the status code comments

Under the replacement method column for staus code comments - set to Applicable

Click OK

A staus window will appear - close the report window and you are done.

How to record a student transfer

Select Details

Double click on a student

Change the student's grade level

Click Done

The current student transfer date window will open.  Today's date appears as the last date the student was listed in the previous grade level. Change the date if necessary.

Select Done

How to edit student transfer information

Select Details

Highlight a student record (do not open)

Select Edit - Transfer Editor

From this window you can change the grade level, homeroom, track or program.

To add a transfer - click where the transfer will occur - click add - select appropriate value from the popup menu - enter the effective date.

To change the transfer date - click on the date - the tab key move from month to day to year.

To delete a transfer - select transfer to be deleted - push the delete button.

To print a report that lists original values and transfer values for a student - select print.

To print a report for a group of student transfers - close the transfer editor - select all students you wish to report on (click the boxes on the right side of the window)

Options to select groups of students - Hold the shift key and click one box to select all students

 or

Hold the CNTRL-Shift keys down to select students from the first selected down

Choose the reports menu and select transfers

How to copy course GPA and earned credit settings to student records

Open Win School - select Details

Select Courses - double click on the first course

Select the Rep. Cards tab - Check the setting for the course and make changes if necessary.

Press F4 to got to the next course.  Continue until you have gone through all the courses.

When finished you can quit Details and start the Report Cards Module.

Select the student window - Hold the shift key down and select a student.  (This will select all students)

Select the Classes window - Hold the shift key down and select a Class.  (This will select all Classes)

Choose the edit menu and select Clear/Set Bin info.

In the new window that opens select:

Use in GPA

Use in E. Credits

P&C Table

Final Mark flag

Pot. Credits

At the top of the window - Select all Bins

Click OK - This should do it for all students.

How to mass assign graduating year and school to students

Start Win School - select Details

Select edit - check to see the Hide Inactive Students has a checkmark beside it.  If it doesn't - select that option - the menu closes and the next time you select the edit menu the option should have a checkmark beside it.

Select edit - Select/Replace/Assign

Under the Category - select personal

Under Field Palette - double click Student Grade (Short)

Under Value at the top click and hold the N/A and select 12.

Select the Replacement Values tab - Under the Category section - select Personal.

Under the Field Palette window - double click Graduation Year and double click Graduation School Name.

In the value field for Graduation Year - enter the appropriate year.

In the value field for the Graduation School - click and hold on the N/A and list of schools will appear - select your school - release the mouse button and the name remains.

Click OK and it will show a report window at the end of the process to show the results of the process.  This window can be printed if needed or closed if not needed.

How to print a Discipline (Conduct) Summary Report

Open Win School - select Details

Select edit and make sure Hide Inactive Students does not have a checkmark beside it.  If it does - select Hide Inactive Students and the arrow will be removed.

Hold the shift key down and click on the box for one student and all students will be selected.

Select Reports - Student Conduct

In the Incidents list - click on the incidents you wish to include in your summary.  Hold the shift key down and select one to select all.

Check the Summary Only checkbox - If you don't it will give you a detailed report of each incident.

Select print - a preview window will open.  Click on the printer icon and select print to print the report.

How to print a Discipline (Conduct) Detailed Report

Open Win School - select Details

Select edit and make sure Hide Inactive Students does not have a checkmark beside it.  If it does - select Hide Inactive Students and the arrow will be removed.

Hold the shift key down and click on the box for one student and all students will be selected.

Select Reports - Student Conduct

In the Incidents list - click on the incidents you wish to include in your summary.  Hold the shift key down and select one to select all.

In the Incident actions - select the ones you want or hold the shift key and select one to select all.

Set the Incident dates and Action dates to the values you wish to track.

Be sure to keep the summary checkbox open to get the detailed report.

Select print - a preview window will open.  Click on the printer icon and select print to print the report.

Archiving Students from the Win School database

Open Win School - select Details

Select the student window - select the students to be deleted.

Select File - Delete -> Selected

Click OK - You will get a message to make sure you have the right students selected as this process can not be undone.

If you get a message saying records could not be deleted because the students have requests or timetables, check the scheduler notes about Deleting Requests and Timetables for Students.

Select Yes when you see a message saying "Do you wish to place the deleted students into an archive file?"

A window will open and the default archive file should show up in the window.  Select the file and click open.  The program should open the file and add the record(s).  The students will be deleted from the Win School database.

Done.

How to setup a course for report cards

Open Win School - Select Details

Select Courses - Double click the first course in the list

Click the General tab - In the second column - Set show in R. Cards to Yes if you want that course to show in report cards.

Set Keep History to Yes to keep the course in the student's historical record.

Select the Report Cards tab.

Set any necessary information and be sure to assign which mark is Final for the course.

Click Done.